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MY 2.3: How to configure an Employee’s Attendance Setting?

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User Profile Set up - Attendance Setting

To configure employees’ Attendance Setting after the employee profile has already been created, simply Click Employee on the left sidebar menu > Click Profile > Select desired Employee > Click on the Attendance tab at the top.

Configuring Employees’ Attendance Setting

Step 1: Configuring Basic Attendance Setting

Step 2: Configuring Employee Work Calendar

Step 3: Setting up OT & Deductions

    • No OT and Deductions
    • Use Working Hours (e.g 9AM - 6PM)
    • Use Work Hours (e.g. 10HRS)
    • Hourly Rated
    • Monthly & Daily Rated
    • Compare Work Hours with Hours to Pay OT

Step 1: Configuring Basic Attendance Setting

  1. Click “mceclip0.png” to select Effective from date (the month Attendance Settings takes effect from)
  2. Select where Attendance will be calculated from (Employee Work Schedule as default)2022-01-26_11-12-42.png

Step 2: Configuring Employee Work Calendar

Not Paid For Break

  1. Toggle Paid Basic for Work On Holiday on or off if required
  2. Toggle Paid for Break OFF
  3. When break is not paid, select where to deduct unpaid break from (Scheduled break / Clocked break)
  4. If Scheduled break is selected, toggle if there will be a deduction if user does not clock break
  5. Toggle if there will be a deduction if additional duration exceeding scheduled break is taken
  6. Toggle to pay for remaining break if break ends early
  7. Key in duration for which unpaid break will not be deducted2022-01-26_11-27-27.png*Note: Select Scheduled Break to deduct pay based on the scheduled break hours per day you entered earlier in Settings > Shifts & Breaks. Select Clocked Break to deduct pay based on actual clocked in & out break time

Paid For Break

  1. Toggle Paid for Break ON
  2. Select whether off days are fixed or differs each week
  3. Select Maximum Number of Work Day per week (applicable only when off days differ every week)2022-01-26_11-40-52.png
  4. Toggle Has Half Day?, if required
  5. Select if half day scheduled is Fixed Every Week
  6. Select which day of the week it is fixed on2022-01-26_12-02-27.png
  7. Toggle Has Alternate Day?, if required
  8. Select Your Alternate Work Day by clicking on the day
  9. Select the Number of Alternate Work Days Capped Per Month from the drop down list
  10. Select My Alternate Work Day Starts From? from the drop down list
  11. Select My Alternate Non-Work Days are Off Days / Rest Days from the drop down list2022-01-26_13-43-24.png
  12. Check mceclip1.png to select Rest days and Off days (applicable only when off days are fixed)
  13. Click Add Shift (applicable only when off days are fixed)2022-01-26_16-14-17.png
  14. Select the Shift from the drop down list (the shifts would have been configured in Settings > Shifts & Breaks)
  15. Select Which day to apply the shift to
  16. Click Save. Repeat Step 13 to 15 to add shifts for the rest of the week2022-01-26_16-32-25.png

 

Step 3: Setting up OT & Deductions

  1. Choose how OT & Deductions are calculated (6 options)



Option 1: No OT and Deductions

  1. Key in Work Hours Per Day (Breaks Included)
  2. Key in Break Hours Per Day
  3. Key in Work Hours Per Half Day2022-01-26_17-24-42.png
  4. At the bottom of the page, Click Save

*Note: Choose option 1 when your employees have no OT and no deductions

 

Option 2: Use My Working Hours (e.g 9AM - 6PM)

  1. Key in Work Hours Per Day (Breaks Included)
  2. Key in Break Hours Per Day
  3. Key in OT After Per Day
  4. Key in Work Hours Per Half Day
  5. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)
  6. Toggle Work Days Settings, if required (Pay OT for Coming Early, Pay OT After Work, Deduct Pay for Coming Late, Deduct Pay for Leaving Early)2022-01-27_10-10-06.png2022-01-27_10-12-11ww.png
  7. At the bottom of the page, Click Save

*Note: Choose option 2 when your employees have a fixed schedule, which means a fixed start and end work time

 

Option 3: Use Work Hours (e.g. 10HRS)

  1. Key in Work Hours Per Day (Breaks Included)
  2. Key in Break Hours Per Day
  3. Key in OT After Per Day
  4. Key in Work Hours Per Half Day
  5. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)
    Capture51.PNG2022-01-27_10-12-11zz.png
  6. At the bottom of the page, Click Save

*Note: Choose option 3 when your employees have no fixed start and end work time (e.g. Daily 10 hours of work)

 

Option 4: Hourly Rated

  1. Select when OT is calculated (Daily, Weekly)
  2. Key in Work Hours Per Day (Breaks Included)
  3. Key in Break Hours Per Day
  4. Key in OT After Per Day
  5. Key in OT After Per Week (Applicable if OT is calculated Weekly)
  6. Key in Work Hours Per Half Day
  7. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)
  8. Toggle Work Days Settings, if required (Pay OT for Coming Early, Pay OT After Work, Deduct Pay for Coming Late, Deduct Pay for Leaving Early)2022-01-27_10-35-58.png2022-01-27_10-42-52.png
  9. At the bottom of the page, Click Save

*Note: Choose option 4 when your employees are on a fixed schedule and are hourly rated

 

Option 5: Monthly & Daily Rated

  1. Select when OT is calculated (Daily, Weekly)
  2. Key in Work hours Per Day (Breaks Included)
  3. Key in Break Hours Per Day
  4. Key in OT After Per Day
  5. Key in OT After Per Week (Applicable if OT is calculated Weekly)
  6. Key in Work Hours Per Half Day
  7. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)
  8. Toggle Work Days Settings, if required (Pay OT for Coming Early, Pay OT After Work, Deduct Pay for Coming Late, Deduct Pay for Leaving Early) 2022-01-27_13-53-16.png2022-01-27_13-56-28new.png
  9. At the bottom of the page, Click Save

 *Note: Choose option 5 when your employees are on a fixed schedule and are monthly / daily rated

 

Option 6: Compare Work Hours with Hours to Pay OT

  1. Select when OT is calculated (Daily, Weekly)
  2. Key in Work hours Per Day (Breaks Included)
  3. Key in Break hours Per Day
  4. Key in OT After Per Day
  5. Key in OT After Per Week (Applicable if OT is calculated Weekly)
  6. Key in Work Hours Per Half Day
  7. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)2022-01-27_14-06-01.png2022-01-27_14-08-05.png
  8. At the bottom of the page, Click Save

 *Note: Choose option 6 when your employees have no fixed schedule and you would like to pay monthly OT

 

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