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MY 5.7: How to configure Attendance Settings?

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To configure Attendance Settings:

General

  1. On the left sidebar menu, click “Attendance”
  2. Click "Attendance Settings"
  3. Click "General"
  4. Select how you want Rest Day to be defined
  5. Key in the distance (in meters) for the GPS valid clocked radius when taking AttendancePicture4.png
  6. Select the Shift Start Allowance Period
  7. Select Shift Matching Time Window Before Planned Shift Start Time (In Hours)
  8. Select Shift Matching Time Window After Planned Shift End Time (In Hours)                    *Note: Shift Matching Time recognizes that an Employee has started / ended their shift if they clock in / out within the selected number of hours of their actual shift start / end timePicture6.png
  9. Select whether the Rounding Rule Frequency is "Daily" or "Weekly"
  10. Select the Rounding Rule time (in minutes) for Worked, Travel and Meeting / Overtime / Deduction / Minimum Overtime
  11. At the bottom of the page, click "Save" when donePicture7.png

 

OT & Deduction

Click "OT & Deduction". Choose how OT & Deductions are calculated (6 options)


    Option 1: No OT and Deductions

    1. Key in Work Hours Per Day (Breaks Included)
    2. Key in Break Hours Per Day
    3. Key in Work Hours Per Half Day
      Picture18.png
    4. At the bottom of the page, Click "Save"

    *Note: Choose option 1 when your employees have no OT and no deductions

     

    Option 2: Use My Working Hours (e.g 9AM - 6PM)

    1. Key in Work Hours Per Day (Breaks Included)
    2. Key in Break Hours Per Day
    3. Key in OT After Per Day
    4. Key in Work Hours Per Half Day
    5. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)
    6. Toggle Work Days Settings, if required (Pay OT for Coming Early, Pay OT After Work, Deduct Pay for Coming Late, Deduct Pay for Leaving Early)
      Capture49.PNGPicture19.png
    7. At the bottom of the page, Click "Save"

    *Note: Choose option 2 when your employees have a fixed schedule, which means a fixed start and end work time

     

    Option 3: Use Work Hours (e.g. 10HRS)

    1. Key in Work Hours Per Day (Breaks Included)
    2. Key in Break Hours Per Day
    3. Key in OT After Per Day
    4. Key in Work Hours Per Half Day
    5. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)
      Capture51.PNGPicture20.png
    6. At the bottom of the page, Click "Save"

    *Note: Choose option 3 when your employees have no fixed start and end work time (e.g. Daily 10 hours of work)

     

    Option 4: Hourly Rated

    1. Select when OT is calculated (Daily, Weekly)
    2. Key in Work Hours Per Day (Breaks Included)
    3. Key in Break Hours Per Day
    4. Key in OT After Per Day
    5. Key in OT After Per Week (Applicable if OT is calculated Weekly)
    6. Key in Work Hours Per Half Day
    7. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)
    8. Toggle Work Days Settings, if required (Pay OT for Coming Early, Pay OT After Work, Deduct Pay for Coming Late, Deduct Pay for Leaving Early)
      Picture13.pngPicture22.png
    9. At the bottom of the page, Click "Save"

    *Note: Choose option 4 when your employees are on a fixed schedule and are hourly rated

     

    Option 5: Monthly & Daily Rated

    1. Select when OT is calculated (Daily, Weekly)
    2. Key in Work hours Per Day (Breaks Included)
    3. Key in Break Hours Per Day
    4. Key in OT After Per Day
    5. Key in OT After Per Week (Applicable if OT is calculated Weekly)
    6. Key in Work Hours Per Half Day
    7. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)
    8. Toggle Work Days Settings, if required (Pay OT for Coming Early, Pay OT After Work, Deduct Pay for Coming Late, Deduct Pay for Leaving Early) Picture16.pngPicture23.png
    9. At the bottom of the page, click "Save"

     *Note: Choose option 5 when your employees are on a fixed schedule and are monthly / daily rated

     

    Option 6: Compare Work Hours with Hours to Pay OT

    1. Select when OT is calculated (Daily, Weekly)
    2. Key in Work hours Per Day (Breaks Included)
    3. Key in Break hours Per Day
    4. Key in OT After Per Day
    5. Key in OT After Per Week (Applicable if OT is calculated Weekly)
    6. Toggle Non-Work Days Settings, if required (Pay OT After 8:00H Per Day, Deduct Pay Before 8:00H Per Day)Picture17.pngPicture24.png
    7. At the bottom of the page, Click "Save"

     *Note: Choose option 6 when your employees have no fixed schedule and you would like to pay monthly OT

 

Attendance Item

  1. Click "Attendance Item"
  2. Click "+Add"Picture3.png
  3. Key in Attendance Item Group Name
  4. Select how often Attendance Item is calculatedPicture4.png
  5. Filter the Attendance Item Groups created by how they are calculated
  6. Click on the Capture79.PNG icon to delete Attendance Item Groups
  7. Click on any Attendance Item Group to edit the settingsPicture5.png

Group Setup

  1. On the left sidebar menu, click "Group Setup"
  2. Key in a different Group Name, if requiredPicture6.png

Users

  1. On the left sidebar menu, click "Users"
  2. Search for Users by name
  3. Filter Users by Department / Role
  4. Select Users to add Attendance Item Group
  5. At the bottom of the page, click "Assign Selected"Picture8.png

Items

  1. On the left sidebar menu, click "Items"
  2. Rearrange the Attendance Items using the arrows
  3. Click on the Capture79.PNG icon to delete the Attendance Item
  4. Click on the Attendance Item row to make amendments (*Note: The steps will be the same as "+Add Item" in Step 5 below)
  5. Click on "+Add Item"  to add a new Attendance Item to the Attendance Item GroupPicture9.png
  6. Click to select if EPF / SOCSO/EIS / HRDF is applicable
  7. Click to select if Payroll Item Type applies to Basic Salary or OvertimePicture6.png
  8. Key in Name of Attendance Item
  9. Click to select if Attendance Item is an Addition or Deduction item
  10. Key in the Attendance Item Code
  11. Click to select which days are affected by the Attendance Item
  12. Click to select the Condition Unit of the Attendance Item
  13. Click to select the Formula Type of the Attendance Item
  14. Based on your selections for Condition Unit and Formula Type, other fields will appear to:
    • Toggle if the Condition Type is equal or less than
    • Key in Custom Rate
    • Select Payout Unit
    • Toggle to display calculation details for Payslip and Finalized Payslip
    • Select the Clock TypePicture7.png
  15. Click Add Condition for this Attendance Item if required
  16. Key in the Condition Unit and Fixed Amount to be paid. Click 'x' to delete if required. Once done, click Save.
  17. View a summary of the Setting Result configured here. The Sample Result will clarify the settings created above. 
  18. Rearrange the Attendance Items using the arrows
  19. Click on the Capture79.PNG icon to delete the Attendance ItemPicture12.png

 

Rounding Rule Group

  1. Click "Rounding Rule Group"
  2. Click "+Add"Picture24.png
  3. Key in Group Name
  4. Select whether Rounding Frequency is based on Daily or Weekly
  5. Select the various Rounding Rules from the drop down listsPicture25.png
  6. If "Custom" is selected, key in the time in minutes for From and To, and key in the minute to Round To e.g. Overtime Rounding Rule - If any Employee works Overtime of between 1 to 14 minutes, their Overtime will be round to 15 minutes. Once done, click "Save"Picture15.png

 

Auto Acknowledge

  1. Click "Auto Acknowledge"
  2. Click on the toggle to Enable Auto Acknowledge
  3. Click on the toggle to Configure Users By Group (*Note: Do not use this function if you would like to Enable Auto Acknowledge to all users as a global setting)
  4. Click "+Add" to create User GroupPicture18.png

Setup

  1. On the left sidebar menu, click "Setup"
  2. Key in the name for this User Group
  3. Click "+ Add Condition" to add custom conditions for this User GroupPicture19.png
  4. Click to select the Condition
  5.  for the Condition
  6. Click to select the Value (*Note: If "Custom" is selected, another box will appear to key in the custom value)
  7. Click "+ Add Condition" to add more custom conditions for this User Group if required
  8. Click "Remove" to remove individual custom conditions if requiredPicture20.png
  9. Use the toggle switches to select which preset conditions to apply (*Note: These steps below also apply when "Configure Users By Group" has not been enabled. The settings will then apply for all users as a global setting)Picture21.png
  10. Click on the toggle to Enable Autofill Attendance
  11. Click on the Capture111.PNG icon to configure the time for the system to autofill attendance daily
  12. Click on the toggle to autofill a missing Start Work timing if User has ended work that day
  13. Click on the toggle to autofill a missing End Work timing if User has started work that day
  14. Click on the toggle to autofill if User is absent (*Tip: Click on the Capture112.PNG icon to get an explanation of this function)
  15. Once done, click SavePicture22.png

Users

  1. On the left sidebar menu, click "Users"
  2. Search for an Employee using the search bar if required
  3. Filter by Status / Departments / Roles if required
  4. Click to select the Employee(s)
  5. Once done, click SavePicture23.png

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